Closing Date:
Sponsorship Available:
The University of Arkansas for Medical Sciences (UAMS) has a unique combination of education, research, and clinical programs that encourages and supports teamwork and diversity. We champion being a collaborative health care organization, focused on improving patient care and the lives of Arkansans.
UAMS offers amazing benefits and perks (available for benefits eligible positions only):
Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening. To apply for the position, please click theApply link/button.
The University of Arkansas is an equal opportunity, affirmative action institution. The University does not discriminate in its education programs or activities (including in admission and employment) on the basis of age, race, color, national origin, disability, religion, marital or parental status, protected veteran status, military service, genetic information, or sex (including pregnancy, sexual orientation, and gender identity). Federal law prohibits the University from discriminating on these bases. Questions or concerns about the application of Title IX, which prohibits discrimination on the basis of sex, may be sent to the University's Title IX Coordinator and to the U.S. Department of Education Office for Civil Rights.
Persons must have proof of legal authority to work in the United States on the first day of employment.
All application information is subject to public disclosure under the Arkansas Freedom of Information Act.
At UAMS we value Diversity, Equity and Inclusion.
For general application assistance or if you have questions about a job posting, please contact Human Resources at askrecruitment@uams.edu.
Department:COM | Peds Office of Education Programs
Department's Website:
Bachelor's degree in Business, Education or related field plus three (3) years of administrative experience or
High School diploma/GED plus seven (7) years of administrative experience required.
Knowledge, Skills & Abilities:
Functional in Microsoft Office products (Outlook, PowerPoint, Access, and Excel).
Able to learn additional programs as needed.
Preferred Qualifications:
Experience with Workday.
At least one (1) year experience working with medical students, residents, or fellowships.
Additional Information:
Responsibilities:
Serving as primary contact for the students.
Organize and distribute the scheduling of 40 core lectures for 25-30 students per 8 week rotation.
Maintain student lecture attendance record for each block.
Coordinate the assignment of students to the 7 inpatient teams, 11 outpatient clinics at ACH, and the UAMS Nursery.
Distribute and collect evaluations for approximately 150 students during the academic year.
Proctor quizzes and exams and maintain confidentiality and chain of command for security of grading system.
Assimilate and submit written evaluation comments to the Dean's Office for approximately 150 students.
Submit preliminary and final grades to the Dean's Office with approval from the JMS Clerkship Director.
Update senior elective manual each year with current information.
Provide and send elective schedule packets for M4s every 4 weeks for electives.
Provide the schedule assignments to faculty with M4 electives.
Submit final grades and evaluations to Dean's office.
Maintenance of computer databases and programs, specifically Oasis for medical students, Blackboard and VSAS.
Responsible for the accreditation process for all Continuing Medical Education (CME) related lectures.
Arrange for audiovisual equipment and/or other logistics as needed.
Maintain a file for each CME activity offered during the current accreditation term that includes required documentation necessary for accreditation.
Communicate with potential CME speakers in advance of a CME presentation (Pediatric Grand Rounds, Peds Place, Schwartz Center Rounds, Pediatrics Hospitalist Journal Club, Pediatrics Emergency Medicine Medical Trauma Grand Rounds).
Prepare and distribute ACCME compliant announcements for each activity to all faculty and other staff (UAMS, ACH and other outside healthcare team members), to include program objectives and proper accreditation and credit designation statements.
Ensure that all CME activities meet compliance requirements (disclosures from speaker(s) and/or planners and planning committee.
Coordinate all travel/hotel accommodations and itinerary for invited guest speakers.
Process honorarium and reimbursement checks for speakers.
Provide onsite or virtual support for each activity including tracking attendance/participation, commercial support.
Schedule appropriate venue/room assignments for each given CME presentation, and order refreshments when appropriate.
Process Enduring Material application (every 3 years) and bi-weekly online modules.
Monitor quarterly activity reports for enduring material and submit to the UAMS CE Office for attendees.
May perform other duties as assigned.
Salary Information:
Required Documents to Apply:
Optional Documents:
Recruitment Contact Information:
Please contact askrecruitment@uams.edufor any recruiting relatedquestions.
All application materials must be uploaded to the University of Arkansas System Career Sitehttps://uasys.wd5.myworkdayjobs.com/UASYS
Please do not send to listed recruitment contact.
Pre-employment Screening Requirements:Annual TB Screening
This position is subject to pre-employment screening (criminal background, drug testing, and/or education verification). A criminal conviction or arrest pending adjudication alone shall not disqualify an applicant except as provided by law. Any criminal history will be evaluated in relationship to job responsibilities and business necessity. The information obtained in these reports will be used in a confidential, non-discriminatory manner consistent with state and federal law.